Administrative Services
77558 Requisition #

We are looking for a calm and patient Executive Assistant to provide critical support to the Chief Finance Officer on a 12 month fixed term contract.

This is an excellent 1:1 opportunity; you will have daily interaction with internal colleagues and external contacts and you will be a proactive, excellent organiser and communicator with the ability to multi-task and flexibility to work in this dynamic and ever-evolving environment. You will work well under pressure to meet tight deadlines with a positive and can-do attitude.

Your Role:

  • Effective and extensive management of the electronic diary, assessing priority of appointments and reallocation as necessary
  • Act as a strong gate-keeper and first point of call for the CFO
  • Update CFO on key issues when they are out of the office and delegate actions where appropriate
  • Field all approval requests through to CFO with relevant information and prior approvals
  • Extensive interaction with CFO’s direct reports and wider team based in Glasgow
  • Establish strong partnerships with key members of the business to execute on strategic projects driven by the leadership team 
  • Maintain a rhythm of Finance events for the CFO’s direct reports, next level management and entire finance division
  • Compose correspondence for emails and internal communications on behalf of the CFO
  • Draft the COO‘s report for the Executive Committee and Board when required
  • Support in collating and drafting information for presentations and board reports
  • Collate and distribute papers for monthly recurring meetings
  • Provide support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and follow up. Ensure meeting rooms are prepared in advance where face to face, with appropriate IT requirements and refreshments provided
  • Participate in and lead certain corporate strategy and market research projects that will help define, and drive, the overall strategic direction of the company  
  • Ad-hoc analyses for the broader leadership team including the use of financial, HR, operating and industry data 
  • Compiling data to answer queries raised by regulators
  • Manage expense claims on behalf of the CFO
  • Maintain direct report records such annual leave
  • Organise domestic and international travel including visa applications
  • Assist with general office duties such as answering the phone, opening mail, printing, photocopying, and scanning of documents
  • Set up of video/audio/teleconferencing as required
  • Co-ordinate filing of business documentation held electronically


Your Skills, Experience and Qualifications:

  • Experience supporting a C-level executive preferred
  • Educated to A-Level standard or equivalent 
  • Able to manage complex and highly confidential information
  • Able to recognise fraudulent / phishing scams and report immediately
  • Problem-solver
  • Strong secretarial skills, good spelling and grammar
  • Flexibility with the occasional late night / early start if required
  • Comfortable when working to tight deadlines and able to turn work around within a short time span where demands are liable to change at short notice
  • Demonstrate a high degree of personal organisation and self-management
  • Excellent interpersonal and social skills. Able to operate with diplomacy, tact and empathy
  • Excellent MS office proficiency

What we offer you:

We want Gallagher to be the organisation that all our people are proud to be a part of and where everyone can call themselves one of our team. Where our culture is accepting of difference, where you can be the best and, perhaps most importantly, be yourself.


We are all different in some way. If we were all the same, and all thought the same, we would be vulnerable as a group. By welcoming and encouraging diverse opinions and backgrounds within our organisation, we will have a healthier, more innovative and ultimately more profitable business.


If this sounds like somewhere you’d like to join, we’d love to hear from you. If you require flexibility for a role you are applying for, give us a call to chat through the options.

About Us:

Gallagher is a global leader in insurance, risk management and consulting services. We help businesses grow, communities thrive and people prosper. We live a culture motivated by The Gallagher Way, our set of shared values and guiding tenets. A culture driven by our people, over 30,000 strong, serving our clients with customized solutions that will protect them and fuel their futures.


As a member of our global brokerage team, you’ll help our clients address risk, protect assets and recover from losses.


Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. Gallagher is committed to diversity of opportunity for all and is opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities.


Please Note:

Gallagher never extends an offer of employment or requests any personal identification information without having received an online application and conducted one or more in-person or video interviews. If you have received any communication referencing the offer of a job at Gallagher and you have not submitted an online application or been interviewed by a Gallagher employee, please do not assume that the offer is being sent from a legitimate Gallagher representative.

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