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Administrative Services
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53178 Requisition #
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Gallagher is a global leader in insurance, risk management and consulting services. We help businesses grow, communities thrive and people prosper. We live a culture defined by The Gallagher Way, our set of shared values and guiding tenets. A culture driven by our people, over 30,000 strong, serving our clients with customized solutions that will protect them and fuel their futures.

The Investment and Fiduciary Consulting practice of Arthur J. Gallagher & Co., (NYSE: “AJG”), Gallagher Fiduciary Advisors, LLC (“Gallagher”) has approximately 40 employees with offices in Washington, DC; Newark, NJ; and Pittsburgh, PA.  Gallagher delivers independent, conflict-free investment advisory and discretionary investment decision-making across whole portfolios, and acting as an independent fiduciary for particular assets to cure ERISA conflicts of interest and prohibited transactions. Clients include ERISA single and multi-employer benefit funds, nonprofit, healthcare, corporate, religious, public pension and other benefit funds, foundations, endowments and union treasury funds. Investment consulting client assets under advisement of approximately $58.0 billion, and Gallagher also acts in an independent fiduciary capacity of approximately $1.9 billion of assets (as of 12/31/18). To learn more, visit www.ajg.com/institutionalinvestment.

Position Summary:
 

Provides administrative and secretarial support to one or more mid-level professionals. Provides a wide variety of administrative and staff support services. May assist in budget preparation and control activities. May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. Administers programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations. Incumbents typically receive guidance and/or direction from more senior administrative staff.

 

Additional Considerations:


Provides general office support with a variety of clerical activities and related tasks.  This position includes receptionist duties and will be responsible for answering incoming calls, directing calls to appropriate associates, as well as additional administrative support duties. 


Greets, screens, and directs visitors.

Process invoices, checks and check requests and sending to accounts payable for payment will all required documents to corporate finance. Financial record keeping.

Answers telephones and directs the caller to the appropriate associate. 

Receives, sorts and forwards incoming mail and coordinates the pick-up and delivery of USPS and express mail services (FedEx, UPS, etc.).

Typing, filing, updating spreadsheets, coordinating and scheduling meetings, and working on special projects.

Set up of on-site client meetings, including scheduling of meeting space, catering order, and meeting set up.

Coordination of conference room schedule, in office space and in building’s facilities.

Coordinates equipment maintenance requests with vendors.

Ordering, receiving, stocking and distribution of office and break room supplies.

Kitchen maintenance (dishwasher duties, stocking, cleaning).

Assists with the production of client meeting materials.

Assists with other related clerical duties such as photocopying, faxing, off site/on site filing and collating.

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m.

Able to work overtime with short notice.


Specific skills to develop include: 

Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving.


Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


Physical Demands: 

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Required:
  • High school diploma
  • Two or more years experience providing administrative support in a professional environment.   
  • Proficiency in Microsoft Office (Word, Excel, Powerpoint, Outlook) is required.
U.S. Eligibility Requirements:
  • Interested candidates must submit an application and resume/CV online to be considered.
  • Must be 18 years of age or older.
  • Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation.
  • Must have unrestricted work authorization to work in the United States.  For U.S. employment opportunities, Gallagher hires U.S. citizens, permanent residents, asylees, refugees, and temporary residents. Temporary residence does not include those with non-immigrant work authorization (F, J, H or L visas), such as students in practical training status. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Gallagher will require proof of work authorization.
  • Must be willing to execute Gallagher's Employee Agreement or Confidentiality and Non-Disclosure Agreement which require, among other things, post-employment obligations relating to non-solicitation, confidentiality and non-disclosure.

Gallagher offers competitive salaries and benefits, including: medical/dental/vision plans, life and accident insurance, 401(K), employee stock purchase plan, educational expense reimbursement, employee assistance program, flexible work hours (availability varies by office and job function) training programs, matching gift program, and more.  

 
Gallagher believes that all persons are entitled to equal employment opportunity and does not discriminate against nor favor any applicant because of race, sex, color, disability, national origin, religion, creed, age, marital status, citizenship, veteran status, gender, gender identity / expression, actual or perceived sexual orientation, or any other protected characteristic.​ Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant with a disability, unless the accommodation would impose an undue hardship on the operation of our business.